Become an Exhibitor
Join the biggest and best outdoor mountain bike expo & demo in Alberta, within a festival full of fun, riding & ridiculousness

2019 EXHIBITOR RATES…

2019 Rates: 10′ x 10′

  • Early Bird Phase 1 (ends Dec 31): $375 + GST
  • Early Bird Phase 2 (ends Mar 31): $449 + GST
  • Regular Pricing (Apr 1 – Fest): $549 +GST

2019 Rates: Larger than 10′ x 10′ 

  • Early Bird Phase 1 (ends Dec 31): $649 + GST
  • Early Bird Phase 2 (ends Mar 31): $749+ GST
  • Regular Pricing (Apr 1 – Fest): $849 +GST

Power: $50 +GST

Exhibitor registration opens December 3, 2018.

One day bookings are permitted if room is available… please contact us directly for details.

WHAT’S INCLUDED IN THE FEE?

  1. Three wristbands for staffing your booth (provides all    access to the festival).
  2. Festival resources include: nightly security and dedicated vendor staff.
  3. Early sign ups get priority space placement.
  4. Each pricing wave will see public announcements across    our social channels.
  5. Discounts available for bulk bookings  with one point of contact.

Direct-to-market brand exposure

  • The ability to leverage strategic tourism alliances targeting key MTB markets
  • A one-of-a-kind regional event to leverage your limited    time
  • Exhibitor-centric planning & scheduling
  • Opportunities to engage your sponsored  or ambassador athletes:
    – Lead group rides
    – Have other ideas? Let’s talk!

FORMAT

Low gate admission with an open expo format + a limited number of demo wristbands sold to ensure a manageable number of people can access the bikes for optimal availability.

So, demo exhibitors remember…no wristband, no demo. Our disclaimer states that a wristband does not guarantee a demo and for riders wanting to demo to arrive early. Your cooperation and support is appreciated.

2018 EXPO HOURS

2019 hours will be updated closer to the event, please see 2018 hours below.

  • June 22 | Evening 1 (Friday)
    • 5:00 – 7:00 pm: an expo teaser evening where no    demos take place, but all bikes are on display for the crowds    to plan their test rides for Sat & Sun.
  • June 23 | Day 2 (Saturday)
    • 9:30 am VIP Exclusive
    • 10:00 am – 5:00 pm: full day demos for wristband holders only
  • June 24 | Day 3 (Sunday)
    • 9:30 am VIP Exclusive
    • 10:00 am – 5:00 pm: full day demos for wristband holders only

PAYMENT AND CANCELLATION POLICY

  • Payment in full is required to reserve Exhibitor spaces. Payment accompanied by your completed Exhibitor Application reserves your space immediately. Preferred payment methods include cheque or e-transfer. All cancellation requests must be made in writing or received by email. Cancellation requests made after June 1st, 2019 will incur a $200.00 service charge.

PAYMENT PROCESS

  • An invoice for the payment will be sent to you, along with notification of your acceptance. Upon acceptance, please email a JPEG of your logo for our vendor promotion.
  • Payment for your exhibitor space can be made by cheque to Aspire Strategic Inc. or e-transfer to wanda@plaidgoat.ca.

EXHIBITOR TERMS OF AGREEMENT

Exhibitors, please ensure you are familiar with Plaid Goat’s 2019 Exhibitor Terms of Agreement.

SET UP DETAILS

  • Onsite vehicle parking not permitted unless requested (accommodations are made for mountain bike industry and food & beverage).
  • All exhibitors are required to bring their own tents, tables, chairs and other items for your exhibitor space.

Certificate of Insurance
ALL EXHIBITORS ARE REQUIRED TO HAVE AND SHOW PROOF OF INSURANCE

To participate as an exhibitor, we need to receive a certificate of insurance that shows Plaid Goat Mountain Bike Festival operated by Aspire Strategic Inc. and Ride the Rockies Society as additional insured with a minimum of $2,000,000 commercial general liability coverage and 30 days’ notice of cancellation or material change.

These can be submitted either by email or mail. The additional insured is: Aspire Strategic Inc. and Ride the Rockies Society for Plaid Goat Mountain Bike Fest, 101 – 7 Blackrock Crescent, Canmore, AB T1W 1A2.

Please email the certificate to ryan@plaidgoat.ca or mail it to the above address no later than June 15, 2018. We must have your certificate on file to allow your set-up. Thank you in advance for your cooperation.

Business License
A business license is not required. The festival undertakes the license for the event and its exhibitors.

Canmore & Area’s Riding Style
Our trails are mostly all mountain/cross country. Generally speaking, what bikes go down, must ride up. That said, there are a select few shuttle-accessed trails where big bikes are suitable.

Non-MTB industry
If you’re a not for profit organization, community group, artist or food & beverage vendor OR if you are a PR or marketing firm interested in brand samples, please contact us directly for info and pricing.

Want to know details about sponsorship opportunities? Just drop us an email.

NOTE: exhibitor set up details will be confirmed closer to the event.

 

PLAID GOAT